Particularly in the construction industry, information storage plays an important factor in the efficiency of document management, as does the avenues in which this information is transferred. Many contractors work offsite, and rely on storage sensitive communication avenues to obtain various pieces of information, which poses a time consuming problem in and of itself.
70% of workers store their documents out of their email inbox. 58% have to save document locals to their desktop or laptop. Only around 24% use an enterprise document management system.
Using email as a source of “reliable” information storage is an unreliable method. This presents tremendous inefficiencies in searching for and finding the right document when it’s needed. Exact location of attachments and other important documents are extremely limiting, and liable to fail. If a contractor is unable to find and reference a document, it could significantly increase the amount of time required to accomplish a work order. Dependable accessibility of documents through intelligent management could take seconds.