Everything You Need to Know about ACA Reporting with JD Edwards

ACA (Affordable Care Act) regulations are a reality, and JD Edwards provides support for companies who need to file the required government report. If you are using JD Edwards HCM to manage your employee benefits, here are some JDE-specific capabilities that might come in handy:

  1. Functionality to support storage and maintenance of employee ACA eligibility status and calculation of eligibility hours

  2. Interactive applications are available to override or edit ACA reporting data

  3. Period of Employment Report and Inquiry application

  4. Hours worked by Month Report

  5. ACA Information Returns Workbench for executing ACA reporting processes

  6. BI Publisher functionality for ACA 1095-C and 1094-C form support

  7. Creation of XML files for electronic transmission to the IRS

  8. Generate and submit correction forms and ability to replace rejected transmissions to the IRS


JDE AIR Year-End Workfiles

You can also take advantage of Oracle’s tutorials on configuring and utilizing the new ACA functionality in JD Edwards.

The good news is there is a significant degree of functionality available to support ACA, from releases 9.0 to 9.2. However, there are definitely a few challenges as well. Below is a list of some known issues (and their ESUs):

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ESUs highlighted in Red should have been available as of 8/9/2016.

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Oracle is rapidly working to fix any issues and improve the ACA functionality–feel free to check out Oracle’s support documentation to view any recently reported issues.

If you need more information on the ACA and its necessary documentation, here are some details:

Affordable Care Act (ACA) forms 1095 and 1094

The Patient Protection and Affordable Care Act (PPACA), also known as the Affordable Care Act (ACA), is a United States federal statute signed into law on March 23, 2010. The ACA contains comprehensive health insurance reforms and tax provisions that affect almost everyone. These provisions contain changes that include benefits and responsibilities for organizations and employers.

What is ACA Reporting?

The Affordable Care Act added Section 6055 and 6056 to the Internal Revenue Code, which requires every provider of Minimum Essential Coverage (MEC), including Applicable Large Employers (ALEs) and certain government entities, to file information returns with the IRS and provide statements to their recipients or Full-time Employees about offered health insurance coverage and health care enrollment.

Who needs to File ACA Reports?

Applicable Large Employers (ALE) and Marketplace Insurers offer Minimum Essential Coverage (MEC) to individuals, regardless of whether they are a tax-exempt or government entity. ALEs and Insurers report Form 1095-B and Form 1094-B to the IRS. ALEs offer Minimum Essential Coverage (MEC) to their Full-time Employees by reporting Form 1095-C and Form 1094-C to the IRS.

When were the reports due?

The IRS recently extended their due dates for their 2015 Information Reporting requirements:

Previous IRS Due DateNew IRS Due Date
Forms 1095-B and 1095-C were due to employees by Feb. 1, 2016March 31, 2016
Forms 1094-B, 1095-B, 1094-C and 1095-C were required to be filed with the IRS if filing on paper by Feb. 29, 2016May 31, 2016
Forms 1094-B, 1095-B, 1094-C and 1095-C were required to be filed with the IRS if filing electronically by March 31, 2016June 30, 2016


Are you already using JD Edwards HCM to manage your employee benefits? Tell us in the comments how these new features have helped you!

By | 2017-01-30T10:58:00+00:00 September 13, 2016|Categories: ERP / JD Edwards|Tags: , |

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